Administrative Specialist III

At Amarillo College, our mission is: Transforming our community and economy through learning, innovation, and achievement.
Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.
This is an exciting time to work for Amarillo College! We are seeking our next Administrative Specialist III who will be all-in on our mission and who will provide support to the Vice President of Academic Affair’s office, while assisting with day-to-day operations.
Responsibilities include providing administrative support, various clerical duties including answering phone calls, greeting visitors, and contributing to the efficient operation of the department.
The role requires a high degree of professionalism, attention to detail, and the ability to handle confidential information Requirements EDUCATION Required: High School Diploma or High School Equivalency Degree Preferred: Associate’s Degree EXPERIENCE Required: Two (2) years of experience in a clerical/secretarial or office setting.
JOB DUTIES & RESPONSIBILITIES Provide administrative support to VPAA Executive Assistant and VP of Academic Affairs.
Manage calendars, schedule appointments and meetings, and make travel arrangements.
Input data, compile reports and prepare presentations using word processing, spreadsheet, and graphics software.
Act as the first point of contact for students, staff, and faculty seeking assistance.
Maintain inventory and order office supplies, as needed.
Assist in maintaining office files, records and various spreadsheets.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Compose, type, and distribute meeting notes, routine correspondence, or monthly reports.
Route, and distribute incoming mail or other materials.
Reconcile credit card statements and complete travel authorization and travel expense reports.
Coordinate meetings or special events such as luncheons or graduation ceremonies.
Prepare conference or event materials such as flyers or invitations.
As an Amarillo College employee, seek knowledge of and pledge to actively engage in a culture of caring striving to serve students, peers and the community by embracing the AC Core Values: Wow, Family, Fun, Innovation, and Yes! KNOWLEDGE, SKILLS & ABILITIES Ability to use MS Office Suite, Google Apps, Nitro, Etrieve and Colleague.
Ability to type 55wpm+.
Knowledge of accurate English spelling, sentence structure, and grammar.
Knowledge of business math and basic accounting.
Advanced knowledge of naming, updating and locating files, entering data, and systemizing records.
Ability to work under stress, work independently and as a team member.
Time management and task prioritization skills.
Planning/Organizing Skills.
Notice: Applicants selected for employment will be required to undergo a pre-employment criminal history background check and possibly a pre-employment drug test.
Salary: Amarillo College - Salary Schedules (actx.
edu), Pay grade 8 (salary is determined by Human Resources based on education, work experience and internal comparisons).
Physical Demands: While performing the duties of this job, the employee is frequently required to travel between offices and buildings, and requires the ability to lift, carry, push, pull and/or maneuver office supplies as needed.
Working Conditions: Must be willing to work a flexible schedule (days, nights, weekends, holidays, and varying events if necessary.
) Work Environment: This position operates in a professional office environment, routinely uses standard office equipment (i.
e.
computers, phones, copy and fax machines, filing cabinets) and is in a high traffic area with continual interruptions.
Software commonly used includes Microsoft Office, Colleague, and various other educational applications.
Work may also be performed outside of the office and with little to no supervision.
Diversity and Inclusion Statement: Amarillo College is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who not only reflect the demographics of our clients but also continue to deepen their skills and competencies to serve the full range of our customers.
Promotional Opportunity Policy: Under the Amarillo College Promotional Opportunity Policy, only current appointed or part-time non-appointed employees will be considered for a position during the first five (5) working days from notice or posting.
Benefits Amarillo College offers a rich benefits package, including medical, dental, vision, life, and disability coverages available through ERS.
Amarillo College provides (at no cost to the employee) a long-term disability policy.
In addition to retirement savings through Teachers Retirement System - TRS (pension plan) or Optional Retirement Plan -ORP (403b), the college offers the AC Benefit Plan - additional 403(b) with a generous matching contribution.
Amarillo College Employees and their dependents are eligible for reduced or free tuition for Amarillo College courses.
Employees have free access to the fitness center located on the Washington Street Campus.
We also offer a generous holiday schedule, Amarillo College - Amarillo College Schedule and Holidays (actx.
edu)